Managing Cast & Crew

CineLog’s Cast & Crew module acts as both your production directory and your security gateway. It strictly separates global contacts from active project members to ensure robust access control.

1. The Unified Directory Structure

CineLog manages your team using two distinct layers:

• Workspace Contacts: This is your master rolodex. Anyone you ever add to any project is saved here automatically.
• Project Cast & Crew: This is the roster for your current project. It links people from your Workspace Contacts to specific job roles on this project.

2. Adding Team Members

You can easily add new members directly to your project. CineLog uses a unified dialog that handles both creating the contact and assigning their role in one seamless step.

1. Open Cast & Crew: Navigate to the Cast & Crew module using the left sidebar. The module holds two views — Cast & Crew, this project’s roster, and Contacts, your workspace-wide address book (a sub-item under Cast & Crew in the sidebar, a pill switcher on phone). Make sure you’re on Cast & Crew.
2. Add a Role: Click the ”+ Add Role” button.
3. Select or Create: The unified dialog will open. You can either search and select an existing person from your Workspace Contacts, or simply type a new name to instantly create a brand new contact.
4. Choose a Role: Search the role list and pick one (e.g., 1st Assistant Director, Gaffer, Lead Actor).
5. Contact Details: Enter the person’s email and phone number. While optional, these are highly recommended if you plan to send them Call Sheets or invite them to the app.

You can assign multiple roles to a single person if they are wearing many hats on your production!

Custom roles

When your production has a job the standard list doesn’t know, make your own. Type the name into the role search field, and when nothing matches you get the option Create ”…” as a custom role. A few things to know:

• Custom roles belong to the workspace, not the project, so every project in your workspace can use them from then on.
• They all live in one department called Custom, which sorts after the standard departments on the board.
• Names have to be unique. If the name already exists as a standard or custom role, CineLog tells you which, and you pick the existing one instead.
• The create option appears on the main + Add Role path. Adding from a specific department’s own + button offers only that department’s roles, because a custom role can’t live there.
• There’s no rename or delete for custom roles inside the app yet. Name them the way the call sheet should print them.

Cast numbers and characters

Cast-group slots (Talent and Background) carry two things crew slots don’t: a cast number and a character.

• The number is what call sheets and the Day Out of Days print next to the actor. Tap the number chip on a slot’s Character section to set it by hand. Numbers are unique — if 3 is taken, CineLog tells you who has it.
• Link… connects the slot to a character from the Script Breakdown, and the slot starts reading like a casting sheet: “Jane Doe as MARIA”, with “1 · MARIA — Lead” underneath. If there are no characters to link yet, tag the cast in the breakdown first.
• The breakdown usually does the first pass for you: it creates a vacant, numbered Talent slot per detected character, with a guessed role you can change. See Script Breakdown.
• To reorder the cast, press and hold a cast row and drag it. The whole Cast group renumbers to the new order, Talent first, then Background, so the board always reads 1 to N from the top.

---

3. Access Control & Invitations

Assigning a contact to a project role automatically sets their access to pending and sends them an invitation email. They become an active collaborator once they accept, or instantly if they already collaborate on another project in your workspace.

To keep someone as a contact only — on your roster and call sheets but without app access — leave their role slot vacant, or turn their access off with the Intent Toggle below.

The “Intent Toggle”

Click on any person’s role in the Project Cast & Crew list to open their Role Details Dialog. Inside, you will find the Access Control Form.

At the top of this form is the Access Intent Toggle.

• ON (Granted/Pending): The default the moment you assign a contact to a role. CineLog sends them an invitation email and they join once they accept; if they already collaborate on another project in your workspace, they are admitted instantly.
• OFF (Disallowed): The person stays on your roster and call sheets but cannot log into the project. Turn it off for contacts who should not have app access.

Note

Team Management: Anyone who has Edit permission for the Cast & Crew module can toggle access intents and modify the ACL for other team members. This allows you to delegate onboarding and security tasks to your Production Managers or Coordinators!

Role-Based Access Control (RBAC)

When you grant a user access to your project, what can they actually do?

CineLog uses Role-Based Access Control (RBAC). A user’s permissions are influenced by the industry role you assigned them, with sensible defaults applied based on their department and position in the hierarchy.

As the Project Owner, you can override default permissions within the Role Details Dialog, adjusting View/Edit access for individual modules for that specific person.