Managing Cast & Crew

CineLog’s Cast & Crew module acts as both your production directory and your security gateway. It strictly separates global contacts from active project members to ensure robust access control.

1. The Unified Directory Structure

CineLog manages your team using two distinct layers:

• Workspace Contacts: This is your master rolodex. Anyone you ever add to any project is saved here automatically.
• Project Cast & Crew: This is the roster for your current project. It links people from your Workspace Contacts to specific job roles on this project.

2. Adding Team Members

You can easily add new members directly to your project. CineLog uses a unified dialog that handles both creating the contact and assigning their role in one seamless step.

1. Open Cast & Crew: Navigate to the Cast & Crew module using the left sidebar. Make sure you are on the “Project” tab.
2. Add a Role: Click the ”+ Add Role” button.
3. Select or Create: The unified dialog will open. You can either search and select an existing person from your Workspace Contacts, or simply type a new name to instantly create a brand new contact.
4. Choose a Role: Select an industry-standard role from the dropdown (e.g., 1st Assistant Director, Gaffer, Lead Actor).
5. Contact Details: Enter the person’s email and phone number. While optional, these are highly recommended if you plan to send them Call Sheets or invite them to the app.

You can assign multiple roles to a single person if they are wearing many hats on your production!

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3. Access Control & Invitations

Assigning a contact to a project role automatically sets their access to pending and sends them an invitation email. They become an active collaborator once they accept, or instantly if they already collaborate on another project in your workspace.

To keep someone as a contact only — on your roster and call sheets but without app access — leave their role slot vacant, or turn their access off with the Intent Toggle below.

The “Intent Toggle”

Click on any person’s role in the Project Cast & Crew list to open their Role Details Dialog. Inside, you will find the Access Control Form.

At the top of this form is the Access Intent Toggle.

• ON (Granted/Pending): The default the moment you assign a contact to a role. CineLog sends them an invitation email and they join once they accept; if they already collaborate on another project in your workspace, they are admitted instantly.
• OFF (Disallowed): The person stays on your roster and call sheets but cannot log into the project. Turn it off for contacts who should not have app access.

Note

Team Management: Anyone who has Edit permission for the Cast & Crew module can toggle access intents and modify the ACL for other team members. This allows you to delegate onboarding and security tasks to your Production Managers or Coordinators!

Role-Based Access Control (RBAC)

When you grant a user access to your project, what can they actually do?

CineLog uses Role-Based Access Control (RBAC). A user’s permissions are influenced by the industry role you assigned them, with sensible defaults applied based on their department and position in the hierarchy.

As the Project Owner, you can override default permissions within the Role Details Dialog, adjusting View/Edit access for individual modules for that specific person.